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Return to On-Campus Instruction
A Handbook for Parents
Our Lady of Guadalupe School
This document outlines guidelines related to the reopening of our campus for in-person instruction. We reserve the right to make additions, amendments, and deletions at any time.
While it is derived from our school’s reopening plan aligned with public health guidance, this document is not intended to describe all safety protocols and procedures. You can access our full reopening plan as submitted to public health on our school website www.olglions.org.
Return to Campus
As we began the year in distance learning, our faculty and staff were busy preparing our campus for the eventual return to in-person instruction. We are applying through Los Angeles County for a waiver that would allow TK-2 to return to on-campus instruction. While we wish that we were able to welcome back all our students, due to the waiver guidelines, students in 3rd through 8th grade will remain in distance learning. However, the teachers will continue to provide an excellent instructional environment and prepare for when we are allowed to welcome them back to campus.
We are excitedly preparing for the return to campus of some members of our student body from the lower grades. Although we are unable to welcome back all students at this time due to the pandemic and regulations outlined by both, local and state health officials, as always, we are committed to continue providing the best education possible to our students regardless if it is done through distance learning or in-person instruction. We look forward to and are overjoyed in having TK through 2nd grade students back on campus. These students will be on a hybrid schedule that entails both, in-person instruction and distance learning. Thank you for choosing a Catholic education for your child/children, and for choosing as the best place to be, OLG!
Furthermore, we acknowledge that we are still facing the challenges of a pandemic and therefore, we have made adjustments to in-person instruction and on-campus routines to ensure the health and safety of our entire school community. This document outlines the adjustments that we have made in alignment with public health guidelines.
The office will be open Monday through Friday from 7:30 a.m. to 4:00 p.m.
- – Visitors and all other adults must wear face coverings on campus at all times. No exceptions will be made.
- – Visitors in the office will be allowed by appointment only at this time. We strongly encourage parents to use email or phone to communicate with the school. We ask for your support in conducting meetings through virtual meeting platforms such as Zoom. Upon arrival, visitors will be required to fill out a health screening questionnaire on Google Forms and undergo a temperature check.
- – Parents who need to check their child out early from school are asked to email a note to the homeroom teacher and to the school secretary, email@example.com in the morning by 10:00 a.m.
- – Visitor Self-Screening Form
On-Campus Schedule for Grades TK-2
Pending approval, we will offer in-person instruction for students in grades TK-2. Based on the guidance from public health, there will be no more than 12 students per classroom on any given day. We will be following the CDC Toolkit for K-12 schools.
Once approval is granted, our website will reflect the most recent TK-2 schedule.
Distance Learning Option for TK-2
We will continue to offer distance learning for TK-2 grade students for families who may opt to not return to campus or may be required to stay at home due to illness or quarantine. At this time, the HyFlex Model will be implemented. In a HyFlex course, courses are delivered both in person and online at the same time by the same faculty member. We will utilize research-based blended learning instructional models to simultaneously support students on-campus and at-home. The models may vary based on teacher and grade-level, but include both synchronous and asynchronous learning and/or flipped classroom (students access pre recorded videos for the model/lecture and teachers use class time for teacher-guided practice and projects).
Distance Learning for Grades 3-8
Due to waiver guidelines, students in grades 3-8 will remain in distance learning until the opportunity for in-person learning arises. We are committed to continuing to provide a robust distance learning program for these students.
Student attendance will continue to be taken daily. Students and staff who are ill are required to stay at home.
- For students on-campus:
- ○ Attendance will be taken by the teacher and recorded in the school student information system.
- ○ If your child is scheduled to be on-campus and will be out for any reason, please call the main office or email your child’s teacher and school secretary by 8:00 a.m. to report the absence.
- ○ If your child needs to be at home for an extended period due to quarantine, the student will participate in instruction through distance learning. It is your responsibility to communicate and coordinate this with the child’s teacher(s). If your child needs to be at home for an extended period due to illness, please coordinate with the administration and teacher.
- For students at-home (whether due to cohorting or distance learning):
- ○ Attendance will be taken by the teacher and recorded in the school student information system at the start of each zoom session. There also needs to be some evidence of completed student work in order to be marked “present” for the day.
- ○ Teachers will record attendance at each synchronous session in the school student information system.
- ○ If your child is unable to participate in the day’s at-home learning due to illness or other reasons, a Google form, “OLG Attendance Note” should be submitted on the morning of absence or before your child’s return to in-person or remote learning.
We will continue to primarily communicate through email, Class Dojo, Remind, and phone calls.
- Class Dojo, Seesaw, and Google Classroom – Each classroom will continue to use a Learning Management System (LMS) to communicate and organize student learning. Teachers in grades TK-4 will communicate with students and parents/legal guardians through the Class Dojo platform. Teachers in grades 5-8 grade will communicate with students and parents/legal guardians through Class Dojo and Google Classroom.
- ○ For students on-campus, assignments will be accessed using the LMS under teacher direction and guidance.
- ○ For students at-home, assignments will continue to be posted and accessed using the same LMS that was implemented since the beginning of the 2020-2021 school year.
Parents are asked to communicate with teachers via Class Dojo. Please remember that the teachers’ priority is time with the students. Now that the majority of our teachers will be engaged in on-campus instruction, they will likely not be able to respond during school hours. However, teachers will respond as soon as possible, but within 24 hours.
Teachers will continue to hold virtual office hours. The purpose of virtual office hours are to work with students who need help, connect with parents and/or provide a setting for relationship building and teamwork. The virtual office hours will continue to be from 2:10 p.m. to 2:45 p.m. Monday through Thursday. The office hour schedule is subject to change when deemed necessary by school administration. We thank you in advance for your anticipated understanding.
The school administration will continue to provide updates via Remind and Class Dojo. A school newsletter will also continue to be posted bi-monthly. Email/Phone calls will continue to be made for any pertinent information that requires immediate attention.
Technology and Device Use
All students, whether on-campus or at-home, are expected to follow our school’s Guidelines for use of Electronic Communication Systems and Devices and I-Pad Rules and Contract that was signed as part of the school contract and beginning of year paperwork.
On-campus students will continue to utilize technology to engage in learning. Following health and safety guidelines, students will not be allowed to share an electronic device.
If your child was issued a school device, he/she is expected to bring it to school during in-person instruction. If your child is using a personal device, he/she may bring it to school. It is the student’s responsibility to charge the device each afternoon/evening at home and bring it to school fully charged. School devices must be left turned on all night as updates are continuously taking place at random times.
COVID-19 Health & Wellness Protocols
In order to minimize the risk of COVID-19 transmission on our campus, and in compliance with the county health mandates, we will be implementing the following plans and protocols. We ask for your cooperation and support.
At-Home Health Screenings
Prior to arriving at school each morning and after returning home each afternoon, please implement certain routines that will assist us in keeping our community healthy. Ensure that your child washes his/her hands thoroughly with soap for a duration of 20 seconds. Keep students at home who are sick or showing symptoms of illness. Ask a series of questions before taking them to school to avoid a decline in keeping your child at school. The following questions will be asked on campus on a daily basis:
In the last 24 hours:
- – Have you had a sore throat?
- – Have you had a headache?
- – Have you had a temperature of 100.4 or higher?
- – Have you experienced loss of taste or smell?
- – Have you experienced excessive coughing and/or sneezing?
- – Have you experienced body aches?
- – Have you experienced chills?
- – Have you experienced shortness of breath?
- – Have you experienced any gastrointestinal discomfort/diarrhea ?
- – Have you been caring for or been in contact with someone who has been diagnosed with or is showing symptoms of COVID-19?
We have created arrival protocols that will allow us to efficiently screen students and reduce large gatherings. Cars will enter campus through the Hammel Street entrance. Then, cars will pull forward when directed by volunteers. Once at the checkpoint, have your child(ren) exit the car and head over to the checkpoint table to have his/her/their temperature checked by a volunteer. At that time, a series of questions will be asked in regards to symptoms that might indicate being COVID-19 positive. Parents/legal guardians and/or babysitters may not leave the temperature checkpoint until the child/(ren) have been cleared to stay at school for the day. Once the child/(ren) are cleared he/she/they will walk into the classroom whereby the teacher will be waiting. All cars will exit through the Hazard Avenue gate.
Enter through Hammel Avenue (Gate #2) Pull forward when directed by volunteers At checkpoint table, child gets temperature checked and undergo a health screening survey Parents/Guardians will then exit through Gate #4 on Hazard Avenue
As per the school administration, late arrivals must check-in with the front office to complete the health screening. Parents/legal guardians must escort their child to the main entrance gate on Hazard Avenue. At that point, the student will be screened.
Please expect long delays if arriving late, as well as, having to wait outside due to limited indoor space and social distancing restrictions. Parents/legal guardians and/or babysitters may not leave the temperature checkpoint until the child/(ren) have been cleared to stay at school for the day.
We have created dismissal protocols that will allow us to efficiently dismiss students and reduce large gatherings.
Dismissal will be staggered. Cars will enter campus through the Hammel Street entrance. Then, cars will pull forward when directed by volunteers. Students are required to go straight to their cars and exit the campus through the Hazard Avenue gate (same as arrival).
If a student experiences symptoms during the school day, the teachers and staff will follow the school plan for isolating and contacting the family.
- Each morning, all students and staff will complete a health screening survey form and have their temperature taken upon arriving on campus. The screening includes a checklist of questions that students will answer yes or no to all questions.
- Students who become ill during school will be moved to an isolation area, and parents will be called. Sick students may not remain on campus.
- The bungalow adjacent to the faculty room will be utilized as the isolation area. Once a student becomes ill, a designated staff member will escort and supervise them in this designated area. The school secretary will then notify the child’s parent/guardian who will need to pick up their child immediately.
- Any siblings of the student should likewise be sent home, regardless of whether they display symptoms of COVID-19.
- Students should be allowed to complete and submit work remotely during time away from school
- Someone in a student’s or staff’s household is showing signs of COVID-19. o The student or staff member must not come to school for any reason until he/she is symptom free for 72 hours.
o If the household member tests positive for COVID-19, the student or staff member must follow exposure guidelines for a positive test listed below.
- A student or a staff member has been in close contact with a person who has a confirmed positive test for COVID-19. Close contact is defined as being within 6 feet for a period of 15 minutes or more.
o The student or staff member should notify the school registrar.
o The student or staff member should self-quarantine and not come to campus or to school events for 14 days after their last contact with a person who has COVID-19, and he/she has shown no symptoms for the 24 hours prior to returning to school.
- A student or staff member has symptoms or tests positive for COVID-19.
- The student or staff member should notify the school secretary.
o The student or staff member should self-quarantine and must not return to campus for at least 10 days from the date of the test, must be 24 hours fever free without the use of fever reducing medication, and have a release from their doctor.
The California Department of Public Health (CDPH) states that face coverings are required for all persons on campus, within reason.
- All students over the age of 2 are required to wear cloth face coverings at all times while on school property except while eating, drinking, or carrying out other activities that preclude use of face coverings.
- Two face coverings will be provided to each student at the start of the school year.
- Parents of younger children are encouraged to provide a second face-covering for school each day in case the one a child is wearing gets soiled; this would allow for a change of the face covering during the day
- Students may remove cloth face coverings when eating or napping or when wearing a cloth face covering is otherwise impracticable.
The teachers and staff have developed procedures to help support the proper wearing of face coverings and hygienic storage during snack and lunch. We ask that you review and reinforce these procedures at home.
- Proper signage will be posted at the entry of the school, entry of the school office, and throughout the school.
- Wash or sanitize your hands before putting on a mask, every time the covering is touched and immediately after removing the mask;
- When putting the mask on, grasp the mask and pinch it at the ear loops or grasp the upper ties. For ear-loop-style masks, secure the ear loops behind the ears. For tie-back-style masks, secure the upper ties behind your head first, then secure the lower ties behind your head;
- Always put the same side of a reused mask against the face;
- Remove the mask slowly and carefully without touching the outside of it or the eyes, nose, or mouth;
- Remove ear-loop masks by holding the ear loops;
- Remove tie-back masks by untying the lower ties first and the upper ties last; ensure that the ties don’t fall into the clean, interior side of the mask
- If the mask will be reused, place it in a bag until it can be laundered;
- Wash the cloth mask after each use with regular detergent and warm/hot water, then dry it thoroughly in the dryer.
- It’s also important that you don’t wear a mask that hasn’t been cleaned thoroughly, or one that is soiled, torn, saturated or damaged
Limited Sharing of Furniture, Supplies, and Materials
Due to the possibility that the virus may be transmitted via shared supplies and materials, we have devised a plan to minimize contact exposure.
Students will be assigned a desk and chair in the classroom. They will use the same desk and chair throughout the school day. Students cannot share any items among themselves. Each child’s belongings will be separated and stored individually. Teachers will have a ‘used’ box for any items students may have borrowed from the teacher which will be later sanitized. Teachers will consistently wipe down high-use surfaces which may include their own technology, door handles, and desktops.
Physical Distancing Practices
In order to maintain a distance of six feet between students and staff whenever possible, certain alterations have been made to classrooms, hallways, restrooms, and other common spaces.
Signage will be posted throughout common areas on campus. Common areas include:
- Using one door for entry and one for exit
- All classrooms will be configured to meet the required distancing including desk partitions that will be used to minimize contacts with students and teachers.
- Every student will be assigned their own desk with Plexiglass barriers and no sharing will be allowed at any time.
- Windows and doors will remain open in order to allow for fresh air circulation. In addition, teachers will utilize outdoor spaces whenever possible.
- This will include a designated spot for each child (which includes, but is not limited to, their student desk)
- Students will not be allowed to congregate at any time throughout the school day.
- All individuals on campus will need to remain 6 feet apart when speaking to their peers.
- Taped lines on the floor will mark the walking direction throughout the hallways in order to maintain the social distancing requirement of 4-6 feet.
- OLG will be monitoring the number of individuals in the offices
- Office staff will be behind Plexiglass to maintain physical distance.
- No students are allowed in the offices
- Individuals on campus will not be allowed to congregate in this area
- Traffic Flow- Taped lines on the floor will mark the walking direction throughout the lobby in order to maintain the social distancing requirement of 4-6 feet.
- There will be designated times throughout the school day for restroom use
- It will be restricted to two people at a time
- The restroom will be cleaned and sanitized twice a day
- Students will not be allowed to congregate at any time throughout the school day
- All individuals on campus will need to remain 6 feet apart when speaking to their peers
- Playground equipment will not be allowed at this time
- During recess, activities that provide for physical distancing are encouraged. Time will be designated for hand washing before and after breaks.
Health & Hygiene Practices
Students and staff must wash (or sanitize with FDA-approved sanitizers when washing is not possible) their hands and wipe down high-use items and areas at regular intervals.
Students must sanitize their hands:
- before and after eating
- after using the restroom
- after outdoor play
- before and after any group activity
Water fountains will only be used to refill water bottles.
- Custodial services will follow all cleaning protocols recommended by the CDC and the local health department.
- Nightly deep cleaning will occur.
- High touch points such as doorway areas, tables, hallway walls, restroom areas, and others will be cleaned throughout the day.
- Restrooms will be checked, and touch points cleaned regularly (please see schedule below).
Cleaning and Disinfection
In preparation for the reopening of campus, the school has been completely cleaned and disinfected. As we begin on-campus instruction, we have implemented a plan to ensure that campus continues to be thoroughly cleaned and disinfected. Commonly touched surfaces, such as doorknobs and railings, will be disinfected frequently throughout the day. All working surfaces and shared objects will be sanitized after each use. In addition, maintenance and custodial staff will do a thorough cleaning of every classroom daily. The chart below includes a reference guide for frequency of cleaning and disinfecting. All cleaning supplies used are in compliance with the lists of approved disinfectants.
Reporting Positive Cases
If we have a confirmed case of COVID-19 in our school community, we will adhere to the reporting protocols set forth by the CDPH.
Responding to Positive Cases
After a confirmed case is reported, certain safety protocols must be followed and the information about the case(s) must be appropriately shared with the school community. Please refer to the chart above (“Exposure Management Plan” below).
EXPOSURE MANAGEMENT PLAN
Plan for Partial or Full Campus Closure
In the event that we are required by the county health department to close campus for some or all students, we are prepared to continue to support our students through distance learning instruction.
Our Lady of Guadalupe’s Compliance Team will be contacting the Los Angeles Department of Public Health when 3 or more cases have taken place at our school. We will contact the Department via email at ACDC-Education@ph.lacounty.gov and call (888) 397-3993 or (213) 240 – 7821 for consultation in addition to the steps already taken based on our management plan. The county will support our school to determine if the cluster is an outbreak and properly respond. In addition, our compliance team will communicate with our Department of Catholic Schools in the Archdiocese of Los Angeles. In the event that the school experiences multiple positive cases in a 14-day period, the school through our consultation with LADPH and ADLA, will consider partial or full closure. Part of our contingency plan will include transitioning to 100% virtual learning. Please see the COVID-19 and Reopening Framework from K-12 Schools in California or the LA County Reopening Protocols for K-12 Schools for details.
- WORKPLACE POLICIES AND PRACTICES TO PROTECT EMPLOYEE AND STUDENT HEALTH
- Covid-19 Compliance Team
Our Covid-19 Compliance Team is responsible for enforcing that all school community members follow COVID-19 safety protocols and ensure that staff and students receive explicit training about Covid-19 while following school guidelines and procedures.
Nancy Figueroa, Principal, will be the team member designated as a liaison to the Los Angeles Department of Public Health, LADPH, in the event of an outbreak on campus.
- Steps to follow Upon Notification of Positive Test
Our Lady of Guadalupe School will be following Los Angeles County Public Health Decision Pathways to guide our immediate steps upon notification to school officials that any member of the community (faculty, staff, student, or visitor) tests positive for, or has symptoms consistent with COVID-19. Our school will report cases and exposures to ADLA using the ”COVID-19 REPORT FORM and Protocol in the Event of a Confirmed Case of COVID-19.” When there are three or more confirmed cases, both ADLA and LADPH will be notified.
If an employee, student, or visitor becomes ill on campus he/she will immediately report to the school’s designated isolation area, the bungalow adjacent to the faculty room. This area is also close to an exit that is not regularly used and can provide more privacy for the individual and our compliance team.
Once the employee, student, or volunteer arrives at the isolation room, immediately provide them with a face shield and gloves if they don’t already have them. Explain that this is to help protect other employees and students and prevent the spread of the potential virus.
Note Key Terms
Contact: A contact in this application is referred to a person who is less than 6 feet from a case for less than 15 minutes. In some school situations, it may be difficult to determine whether an individual is a contact. In this case, an entire cohort, classroom, or other group may need to be considered exposed, especially when individuals have spent time together indoors.
Cohort: A cohort is a consistent group of fixed members that stay together for all courses and activities during the school day. This group will limit contact with other persons or cohorts.
- Download and Complete COVID-19 Case and Contact Line List for the Educational Sector immediately and submit to the Los Angeles Department of Public Health. Password protect and submit completed line lists to the LAC Department of Public Health at: ACDC-Education@ph.lacounty.gov.
- Contact the local health authority and seek advice regarding transportation and location based on given symptoms. The liaison will be the primary contact for the Los Angeles Department of Public Health, but in case of their absence, any member of the compliance team will assist.
- The compliance team and others attending the suspected infected person, should also wear a protective mask and gloves while working with the individual in isolation.
- The compliance team will direct the individual to leave work or will call the legal guardian of the student to be picked up. A Factsheet will be provided with materials for follow up before they go home.
- The compliance team and administration must identify persons who may have come in contact with the suspected infected person. Unless required by the local health authority, the name of the employee, student and/or visitor should not be provided.
- The isolation area and suspected employee’s or student’s work area/classroom must be thoroughly cleaned and disinfected, in addition to all other common surfaces recently touched by the employee, student or visitor.
- The compliance team will ensure all further instructions given by the Los Angeles Department of Public Health are followed.